HR digitalisation case study
Migration of payroll, time tracking & access control from Paisy to SAP (4500 employees)
Country: Germany
Industry: Mechanical engineering, manufacturing
Company: Public limited company (AG), €4.6 million in revenue, 18,000 employees
Team: 26 FTE
Duration: 10 Months
Scope: HR system consolidation
Initial situation:
>>> To consolidate the HR systems, it was decided to consolidate two payroll systems.
>>> The decision was made to migrate the existing Paisy system to the existing SAP HCM system.
Project:
>>> Analysis of HCM SAP Systems (OM, PA, PT, PY) with regard to configuration and infotypes
>>> Review & consolidation of ~720 wage types
>>> Requirements management towards the implementation partner
>>> Transfer and adaptation of existing reports >>> Management of the implementation partner including interim checks for the configuration of the new system
>>> Definition and execution of acceptance tests
>>> Parallel billing old/new system
>>> Planning the go-live process and switchover including notification to social security systems
>>> Information management towards the affected employees
Project result
>>> Error-free execution of the first payroll calculations
>>> Temporary retention of the legacy system for potential retrospective accounting or archiving >>> Consolidation of all employee data in one system >>> Reduction of approximately 200 monthly reports
Added value for the company / ROI
>>> Reduction in the number of HR systems
>>> Reducing operating and support costs
