
HR digitalisation case study
Time tracking and access control in SAP HCM using Janitor (Drakos)
Country: Germany
Industry: Mechanical engineering, manufacturing
Company: Public limited company (AG), €4.6 million in revenue, 18k empl
Team: 4 FTE
Duration: 3 Months
Scope: Time & access control integrated into SAP
Initial situation:
>>> As part of the consolidation of time and access control systems, Janitor, integrated into SAP HCM, was chosen.
>>> The time data should be integrated into SAP HCM for payroll processing.
>>> Access control should be administered via SAP.
Project:
>>> Analysis of the project and coordination of the approach between HR and Facility Management
>>> Technological testing of existing terminals and cards, including Mifare versions, canteen payments, etc.
>>> Involvement of the works council and negotiation regarding, among other things, terminal positions, setup times, and the creation of movement profiles
>>> Checking and regulating access to high-security areas
>>> Authorization concept with definition of access rights: time (HR) and access (Facility Management)
>>> Requirements management and control of the implementation partner and initial reviews of interim results
>>> Definition and execution of acceptance tests after successful hardware installation at the factory
>>> Information management towards employees
>>> Planning the Go-Live Process and Go-Live
Project result
>>> Central time tracking integrated into SAP HCM >>> Central access management in the plant
>>> Employees pay by card in the canteen
Added value for the company / ROI
>>> Reduction in the number of HR systems
>>> Reducing operating and support costs
>>> Savings in personnel costs through centralized administration




