HR digitalisation case study

Time tracking and access control in SAP HCM using Janitor (Drakos)


Country: Germany

Industry: Mechanical engineering, manufacturing

Company: Public limited company (AG), €4.6 million in revenue, 18k empl

Team: 4 FTE

Duration: 3 Months

Scope: Time & access control integrated into SAP

Initial situation:

>>> As part of the consolidation of time and access control systems, Janitor, integrated into SAP HCM, was chosen.

>>> The time data should be integrated into SAP HCM for payroll processing.

>>> Access control should be administered via SAP.


Project:

>>> Analysis of the project and coordination of the approach between HR and Facility Management

>>> Technological testing of existing terminals and cards, including Mifare versions, canteen payments, etc.

>>> Involvement of the works council and negotiation regarding, among other things, terminal positions, setup times, and the creation of movement profiles

>>> Checking and regulating access to high-security areas

>>> Authorization concept with definition of access rights: time (HR) and access (Facility Management)

>>> Requirements management and control of the implementation partner and initial reviews of interim results

>>> Definition and execution of acceptance tests after successful hardware installation at the factory

>>> Information management towards employees

>>> Planning the Go-Live Process and Go-Live

Project result


>>> Central time tracking integrated into SAP HCM >>> Central access management in the plant

>>> Employees pay by card in the canteen

Added value for the company / ROI

>>> Reduction in the number of HR systems

>>> Reducing operating and support costs

>>> Savings in personnel costs through centralized administration