HR digitalisation case study

Implementation of AMEX GBT (travel management) & KDS Neo (expense accounting)


Country: Germany

Industry: Pharmaceuticals, holding company with 46 medium-sized locations

Company: Public limited company (AG), €1.4 million in revenue, 10 k empl.

Project team: 2 FTE

Duration: 5 months

Scope: HR system implementation

Initial situation:

>>> The company decided to implement AMEX GBT as its travel management system

>>> To support travel expense accounting, the choice fell on the application of KDS Neo.


Project:

>>> Clarification of requirements, according to the travel policy, with the HR team and the implementation partner

>>> Clarification regarding the type and operational handling of the master data interface

>>> Clarification of requirements, including interface to travel expense accounting with the financial controlling department

>>> intensives Stakeholder- & Change Management

>>> Definition, planning & execution of acceptance tests and local training measures

>>> Planning the go-live with all stakeholders and go-live

Project result

>>> Travel booking online in accordance with the travel expense policy and company preferences

>>> Audit mechanisms for booking and invoicing

Added value for the company / ROI

>>> Reduce travel costs through predefined options

>>> Compliance review mechanisms

>>> Digital process for travel expense reporting