
HR digitalisation case study
Implementation of AMEX GBT (travel management) & KDS Neo (expense accounting)
Country: Germany
Industry: Pharmaceuticals, holding company with 46 medium-sized locations
Company: Public limited company (AG), €1.4 million in revenue, 10 k empl.
Project team: 2 FTE
Duration: 5 months
Scope: HR system implementation
Initial situation:
>>> The company decided to implement AMEX GBT as its travel management system
>>> To support travel expense accounting, the choice fell on the application of KDS Neo.
Project:
>>> Clarification of requirements, according to the travel policy, with the HR team and the implementation partner
>>> Clarification regarding the type and operational handling of the master data interface
>>> Clarification of requirements, including interface to travel expense accounting with the financial controlling department
>>> intensives Stakeholder- & Change Management
>>> Definition, planning & execution of acceptance tests and local training measures
>>> Planning the go-live with all stakeholders and go-live
Project result
>>> Travel booking online in accordance with the travel expense policy and company preferences
>>> Audit mechanisms for booking and invoicing
Added value for the company / ROI
>>> Reduce travel costs through predefined options
>>> Compliance review mechanisms
>>> Digital process for travel expense reporting




